TOP 7 Paperwork Automation Apps

Work with documents is gaining momentum every year. Even though the digital evolution has exceeded all expectations, it is challenging to avoid paper problems today. For example, due to the frequent use of documents, you can degrade their physical appearance or even lose data in an endless stream of folders.

Programmers have noticed that it is difficult for office workers to keep order with documents. Experts developed apps that help you with paperwork. To make it easier for you to find the right apps to organize your documents, we’ve researched and created an overview of the most convenient apps. These apps are well-rated, reliable, and easy to use.

FAX from iPhone: Fax App

Many office workers are wondering, “can I send a fax from my iPhone” and we have a great solution! Install the modern Fax App and send documents to the addressee from anywhere in the world with just a phone number. Fax App is capable of handling all documents, including receipts, books, photos, notes, passports, IDs, cards, posters, licenses, newspapers, menus, certificates, letters, and many others.

Another app feature is the ability to track both sent and received files. In addition, you can sort documents into folders, avoiding paper confusion. The platform works well, without delays at any time. Therefore, you do not have to carry a mountain of papers and can save valuable data for many years.

Evernote

With Evernote, you can capture all your brilliant thoughts and ideas because it is a unique digital notebook that instantly solves paper problems. Here you can create a list of cases for yourself and your employees. If necessary, you can track tasks and monitor user activity.

In addition, you can store photos, music, videos, and links in Evernote. The quick search function allows you to instantly access and share files with colleagues. Also, in the application, you can take pictures of documents, notes, or to-do lists and attach them to your digital notebook. Thus, you will never forget important things.

LastPass

Nowadays, everyone strives to protect information from unauthorized persons by encrypting data. An office employee must work with many company services and develop login passwords. As you know, using the same password for different apps is not safe. As a result, it becomes more difficult for people to remember passwords for all accounts.

Luckily, LastPass can help with this problem. It’s a free and secure platform that stores your passwords in one place so you can quickly identify which one you need on a particular account. You only need to remember the password you use to secure your LastPass account. 

H2 PandaDoc

PandaDoc is a document automation software. For example, with PandaDoc, you can securely receive electronic signatures for your projects. The platform saves you unnecessary document printing and time sending data to clients or investors.

This is an excellent tool for businesses that frequently send turnkey proposals. You can automatically import data from CRM for fast personalization, saving you a lot of time and reducing common mistakes such as forgetting to update a customer’s name on a significant offer.

Invoicely

Invoicely is an excellent solution for the accounting department. The application allows you to send and receive invoices while managing and tracking income, expenses, and activity logs. The system makes it easy to determine the dynamics of financial actions and sales figures.

In addition, using Invoicely, you can send customers a direct link with payment options. Thus, neither you nor customers will have to visit banks to fix payments. All receipts can be stored digitally for years, making your business greener.

Microsoft Office

Microsoft Office combines the most comprehensive functions for working with text files, spreadsheets, presentations, mail, and notes. The platform is excellent for creating and editing office documents of any complexity. A feature of Microsoft Office is integration with Microsoft cloud services: you can access files on any device and work on shared documents with colleagues.

Microsoft Office is constantly evolving and improving its programs. For example, today, Word is no longer the standard typing app. The platform has a translator and a speech recognition function that prints the words the user dictates. OneNote can recognize text in pictures. Therefore, with Microsoft Office, you can perform most office tasks.

MindNode

MindNode is suitable for those who work with large projects and want to see how the idea will develop and whether it will give a positive result. The platform is mainly aimed at brainstorming. With the help of a special scheme, you will learn how to organize your ideas and structure them into a logical chain.

A feature of the platform is the ability to add more context to your thoughts using visual tags. Also, the platform is equipped with the “Block out Distraction.” When a project grows, it’s easy to lose track and get distracted. Focus mode focuses on one branch at a time, helping you finish your thought. This way, you can monitor your progress and reach your desired goals.